Board Minutes – May 2010
Minutes from the May 2010 NWDA Board meeting can be downloaded by clicking on the link below:
Board Minutes – April 2010
Minutes from the April 2010 NWDA Board meeting can be downloaded by clicking on the link below:
Board Minutes – March 2010
Minutes from the March 2010 NWDA Board meeting can be downloaded by clicking on the link below:
Board Minutes – February 2010
Board Minutes – January 2010
Board Minutes – November 2009
see NWDA BoD Minutes – 2009 11 16
Board Minutes – May 18, 2009
Members Present:
Juliet Hyams, Greg Aldrich, Kim Carlson, Bud Clark, Tavo Cruz, Perry Heitman, Sharon Kelly, Jeff Love, Stephen Metzler, Steve Pinger, Scott Seibert, Ron Walters
Members Not Present:
Dan Anderson (excused)
Brian Bramlett (excused)
Rachel Cody (excused)
Noel Johnson (excused)
Call to Order
• at 8:00p by President Juliet Hyams
Call of the Roster
• as noted above
• also in attendance: Mark Sieber, NWNW; Allan Classen, NW Examiner; Pete Colt; Lee Stapleton; Sandra Stapleton; John Bradley; Sharon Genasci;
Prior Board Minutes
• Motion 01.02, S. Seibert: approve April minutes with corrections as discussed, P. Heitman second;
• Motion 01.02 approved;
Old Business
President’s Report
• welcome new and returning board members;
• returning Board members installed;
• 2009/2010 meeting schedule;
• meetings to remain at Chapman ES except during the Summer break;
• meetings to be 3rd Monday of each month
Treasurer’s Report
Health and Environment Committee Report
Public Safety Committee Report
Parks and Recreation Committee Report
Transportation Committee Report
Planning Committee Report
New Business
• Executive Committee nominations;
• Motion 01.11A, G. Aldrich: re-appoint current executive committee, K. Carlson second;
• Motion 01.11A approved;
• NW 26th Ave. garage
• Motion 01.11B, K. Carlson: to support appeal of LU 09-113773 AD decision allowing an adjustment of the setback standards to the face of a proposed single car residential garage from 18 feet to 5 feet, S. Metzler second.
• K. Carlson: proposed garage is a safety hazard to pedestrians, particularly schoolchildren, walking to Wallace Park and Chapman School one block away, NWDA should oppose in principal garages on property lines;
• S. Pinger: opposes appeal in that applicant is making a good-faith effort to construct a well-designed building sympathetic to the historic house, two other zero-setback garages have been approved by NWDA within 1½ blocks of this site, and is being no standard as to what is safe if this isn’t.
• Motion 01.11B approved;
• Urban Reserve letter
• letter written and sent by individuals from Transportation Committee in support of FPNA’s position regarding Urban Reserves north of Hwy 26, asking for Board support;
• defer action until June meeting when Board may have time to review the issue
Staff Report
Announcements
Adjourn 850p
Motions Summary:
MOTION 01.02 approve April minutes with corrections as discussed.
MOTION 01.11A re-appoint current executive committee.
MOTION 01.11B to support appeal of LU 09-113773 AD decision allowing an adjustment of the setback standards to the face of a proposed single car residential garage from 18 feet to 5 feet.
Voting Summary:
MOTIONs 01.02 and 01.11A passed unanimously.
MOTION 01.11B passed by a vote of 6 to 5. The initial vote was 5 to 5 so the deciding vote was cast by the NWDA President, Juliet Hyams. Greg Aldrich, Kim Carlson, Steven Metzler, Scott Siebert, Ron Walters, and Juliet Hyams voted YES. Bud Clark, Tavo Cruz, Perry Heitman, Jeff Love, and Steve Pinger voted NO. Sharon Kelly abstained.
Board Minutes – April 20, 2009
Members Present:
Juliet Hyams, Greg Aldrich, Dan Anderson, Brian Bramlett, Kim Carlson, Bud Clark, Tavo Cruz, Rachel Cody, Perry Heitman, Noel Johnson, Jeff Love, Steve Pinger, Scott Seibert, Ron Walters
Members Not Present:
Sharon Kelly (excused)
Stephen Metzler (excused)
Call to Order
• at 600p by President Juliet Hyams
Call of the Roster
• as noted above
• also in attendance: Mark Sieber, NWNW; Allan Classen, NW Examiner; Pete Colt; Lee Stapleton; Sandra Stapleton; John Bradley; Sharon Genasci; Carol Wells; Michael Marino; Mary Peveto.
Prior Board Minutes
• Motion 12.02, S. Seibert: approve March minutes with corrections as discussed, P. Heitman second;
• Motion 12.02 approved
President’s Report
• Elections Committee report:
• All sitting Board members are running for re-election;
• D. Saltzman meeting:
• listened to NWDA view to Conway re-development, will follow-up on NWDA letter
Treasurer’s Report
Health and Environment Committee Report
• Chapman School air quality, S. Genasci:
• ESCO 5-year permit renewal in process, H&EC would like to fund ~15 additional samples;
• Motion 12.02, K. Carlson: approve H&EC fundraising, G. Aldrich second;
• L. Stapleton: are grants allowed?
• J. Bradley: contact Reed College regarding related work;
• S. Seibert: OSU analyzed air quality at community garden site;
• S. Pinger; would Chapman ES be a site?
• Motion 12.02 approved
• M. Peveto: providing horizontal outreach role in connection to vertical findings, mediate Chapman ES and industrial neighbors, review effectiveness of regulatory agencies, goal of implementing available technologies that are currently not required;
• S. Seibert: goal top keep industrial neighbors, but clean-up
Public Safety Committee Report
Parks and Recreation Committee Report
Transportation Committee Report
• NDP Remand, K. Carlson:
• City anticipates that current zoning in Transportation Plan does not accommodate changes to base zoning at Con-way site, impacts would need to be zero, or paid for by Con-way;
• J. Bradley: Level of Service rated at “E”, will be “F” by 2020. no detail provided;
• S. Seibert: ODOT position? No unanticipated impacts at this time;
• Cornell Coalition meeting:
• goal to preserve Forest Park from traffic impacts of increased development
Planning Committee Report
• NWD Remand Appeal, J. Bradley:
• Appeal ruling suggests that NDP looses standing, NW Policy Plan (1977) would be in effect, along with the Alphabet Historic District and the Transition Area Plan (2001);
• R. Walters: NWDA position on prevailing planning instruments?
• J. Bradley: parking structures in clear conflict with NPP;
• L. Stapleton: will CoP appeal LUBA decision?
• Motion 12.09, S. Seibert: identify standing of planning documents as above and write letter to CoP declaring them as basis for NWDA actions, J. Love second;
• S. Pinger: NWDA should keep the NDP in effect until told otherwise;
• S. Seibert: resolution will force the City to take a position;
• Motion 12.09 approved
Old Business
• Irving St. Garage Appeal status, J. Love:
• NDP is predicate to parking ordinance;
• parking ordinance could stand alone per LUBA;
• neither City nor the public understood the parking ordinance to be separate;
• parking uses in clear conflict with the NPP;
• appeal to BoA has reasonable chance of success;
• P. Heitman: are current arguments reinforced by the NPP?
• J. Love: fact based arguments only, what is predicate?
• T. Cruz: what posture if appeal is successful?
• J. Love: City Council would have to re-pass NDP;
• J. Bradley: appeal would negate garage either way;
• Motion 12.10A, S. Seibert: authorize appeal to CoA and costs, S. Pinger second;
• N. Johnson: lack of clarity effects ability to work in concert with developers;
• Motion 12.10A approved
• Public Safety Committee work plan:
• Motion 12.10B, S. Pinger: suspend Public Safety Committee activities per Motion 11.04 from March Board meeting, K. Carlson second;
• R. Walters: action needs to be consistent with all committees;
• Motion 12.10B approved
New Business
• NWDA Bylaws revisions, Tavo Cruz:
• K. Carlson: communications committee or coordinator? Include coordinator on Executive Committee;
• S. Seibert: committee service of board members can include ad hoc relationships and liaisons:
• Motion 12.11, D. Anderson: 1) To amend Tavo Cruz’ draft of suggested amendments to NWDA’s By Laws to allow Board Members’ service as Communications Coordinator or in a sustained ad hoc task assigned by the NWDA President to count toward the Members’ obligation to serve on a committee, and; 2) To recommend to the Membership that the so amended version of Tavo Cruz’ draft By Law amendments be approved when considered for approval at the May 2009 general membership meeting, K. Carlson second;
• Motion 12.11 approved
Staff Report
Announcements
Adjourn
• at 730p by President Juliet Hyams
Motions Summary:
MOTION 12.03 approve March minutes with corrections as discussed.
MOTION 12.05 approve H&EC fundraising.
MOTION 12.09 identify standing of planning documents as above and write letter to CoP declaring them as basis for NWDA actions.
MOTION 12.10A authorize appeal of Irving St. Garage to Court of Appeals and applicable costs.
MOTION 12.10B suspend Public Safety Committee activities per Motion 11.04 from March Board meeting.
MOTION 12.11 1) To amend Tavo Cruz’ draft of suggested amendments to NWDA’s By Laws to allow Board Members’ service as Communications Coordinator or in a sustained ad hoc task assigned by the NWDA President to count toward the Members’ obligation to serve on a committee, and; 2) To recommend to the Membership that the so amended version of Tavo Cruz’ draft By Law amendments be approved when considered for approval at the May 2009 general membership meeting.
Voting Summary:
MOTIONs 12.03, 12.05, and 12.11 passed unanimously.
MOTION 12.09 approved by a vote of 11-2. Steve Pinger and Ron Walters voted NO.
MOTION 12.10A approved by a vote of 12-1. Ron Walters voted NO.
MOTION 12.10B approved by a vote of 9-4. Greg Aldrich, Brian Bramlett, Noel Johnson, and Ron Walters voted NO.
Board Minutes – March 16, 2009
Members Present:
Juliet Hyams, Greg Aldrich, Brian Bramlett, Kim Carlson, Tavo Cruz, Perry Heitmann, Sharon Kelly, Stephen Metzler, Steve Pinger, Scott Seibert, Ron Walters
Members Not Present:
Jeff Love (excused)
Noel Johnson (excused)
Rachel Cody (excused)
Bud Clark (excused)
Dan Anderson (excused)
Call to Order
• at 600p by President Juliet Hyams
Call of the Roster
• as noted above
• also in attendance: Mark Sieber, NWNW; Allan Classen, NW Examiner; Pete Colt; Lee Stapleton; Sandra Stapleton; Frank Silva, ONI;
Prior Board Minutes
• Motion 11.02, R. Walters: approve January minutes with corrections as discussed, P. Heitman second;
• Motion 11.02 approved
Old Business
• Irving St. Garage Appeal status:
• L. Stapleton: LUBA tends to be insider oriented, our technical grounds for the appeal have been made, no remand at this level
President’s Report
• Amanda Fritz meeting report:
• She is glad that the NWDA is involved with the Con-way redevelopment proposals, requests that our letter be sent to the other commissioners, recognizes the urban renewal issues with regard to the stadium proposal
• Elections Committee nominations:
• Motion 11.04A, P. Heitman: approve nominated roster for Election Committee, S. Metzler second;
• Motion 11.04A approved
• Discussion Group user guidelines, NWDA representative Code of Conduct:
• T. Cruz: most ListServ guidelines tend to be informal;
• S. Pinger: what is the President’s and the Board’s authority over the conduct of its members, officers?
• L. Stapleton: how would a user agree to the guidelines?
• T. Cruz: the President has the authority to halt the activities of any committee or member operating outside of their granted authority. The revised website will take on the discussion group functions, will the ListServ will be reserved for more formal communication. Users would agree to terms by check-box acknowledgement
• Pete Colt Grievance:
• S. Seibert: what are the complaints?
• F. Silva: that Pete’s methods are intimidating;
• K. Carlson: Pete is perceived as representing the NWDA when he is acting on his own;
• P. Colt: the SE quadrant of NWDA is being ignored;
• R. Walters: has Pete done anything wrong?
• S. Pinger: if Pete is to function as the Public Safety Committee Chair, then he needs to develop the required committee work plan, work through the Board, and avoid cultivating confusion as to who he is representing;
• L. Stapleton: that is relevant to all committees; third parties perceived as representing the organization;
• S. Seibert: the television coverage of Pete represented him as the chair of NWDA safety committee;
• T. Cruz: committees serve at the mandate of the Board;
• R. Walters: rules need to be clear and apply to everyone;
• Motion 11.04B, S. Pinger: require that for the Public Safety Committee to continue to operate, its work plan be brought current and available to the Board for review before the Board’s April meeting, S. Kelly second;
• Motion 11.04B approved
• Retreat follow-up:
• S. Metzler: proposing a work plan for the Board based on the action items from the Northwest District Plan;
• J. Hyams: how would that coordinate with the committee work plans?
Treasurer’s Report
Health and Environment Committee Report
Public Safety Committee Report
• proposing new crosswalks at several locations;
• review the status of the proposal to “de-couple” Everett and Glisan Streets;
• Westover/Cornell traffic issues being reviewed by FHNA, HNA
Parks and Recreation Committee Report
Transportation Committee Report
Planning Committee Report
New Business
Staff Report
Announcements
Adjourn
• at 730p by President Juliet Hyams
Motions Summary:
MOTION 11.03 approve February minutes with corrections as discussed.
MOTION 11.04A approve nominated roster for Election Committee.
MOTION 11.04B require that for the Public Safety Committee to continue to operate, its work plan be brought current and available to the Board for review before the Board’s April meeting.
Voting Summary:
All motions were passed unanimously.
Board Minutes – February 23, 2009
Members Present:
Juliet Hyams, Greg Aldrich, Dan Anderson, Brian Bramlett, Kim Carlson, Tavo Cruz, Rachel Cody, Perry Heitman, Noel Johnson, Sharon Kelly, Stephen Metzler, Steve Pinger
Members Not Present:
Scott Seibert (excused)
Jeff Love (excused)
Bud Clark (excused)
Ron Walters (excused)
Call to Order
• at 600p by President Juliet Hyams
Call of the Roster
• as noted above
• also in attendance: Mark Sieber, NWNW; Allan Classen, NW Examiner; Michael Marino; John Bradley; Lee Stapleton; Sandra Stapleton; Frank Silva, Police Bureau; Steve Iwata, BoP&S;
Prior Board Minutes
• Motion 10.02, G. Aldrich: approve January minutes with corrections as discussed, P. Heitman second;
• Motion 10.02 approved
Old Business
• Greenstreet Update;
• S. Metzler: BES, BoP&S , PDoT meeting:
• add criteria from NDP;
• approved project at NW 26th and Pettygrove;
• $30-40k from BES for demonstration project;
• stormwater infiltration facility desired;
• S. Pinger: willing developer at 16th, need to mesh respective timeframes;
• K. Carlson: NWDA will need to approach developers regarding potential demonstration funding, !% fund grant program also available through water quality program;
• Irving St. Parking Garage;
• oral arguments have not been scheduled
New Business
• Central Portland Plan discussion
President’s Report; Juliet Hyams:
• Letter to Commissioner Fritz re: Con-way Redevelopment;
• Motion 10.05A, D. Anderson: approve letter (attached) incorporating comments from Transportation and Planning Committees, T. Cruz second;
• J. Hyams: wants to assess Commissioner Fritz’s position;
• S. Metzler: has been responsive to NA concerns;
• J. Bradley: Con-way process will be subsumed by Central Portland Plan and possible URD;
• N. Johnson; points in letter need to be free-standing;
• K. Carlson: reference to CPP, T.Comm. to review;
• J. Hyams: P.Comm. to review;
• S. Pinger: outline and request specific actions, use verbs;
• N. Johnson; keep genial tone;
• J. Hyams: advise us of best process;
• Motion 10.05A approved
• Election Committee
• forming committee for May elections, will report at next Board meeting
• Website
• J. Hyams: have hired independent consultant to finish revisions;
• Motion 10.05B, G. Aldrich: approve $350 expenditure for website consultant, D. Anderson second;
• Motion 10.05B approved;
• Retreat
• S. Kelly: retreat should build an issues-based agenda for future Board action;
• K. Carlson: establish or reconfirm values;
• N. Johnson: answers to FAQ;
• S. Pinger: first retreat discussed who we are, second should address what we do and how, identify goals and objectives
• Summer Concerts
• Motion 10.05C, G. Aldrich: approve $250 expenditure for summer concert support, S. Metzler second;
• Motion 10.05C approved;
• Casa Diablo
• D. Anderson: TPM violations?
• F. Silva: transferred license, agreed to security patrol;
• J. Bradley: does this use require a CUP in an IG zone?
• S. Pinger; does NWDA have jurisdiction?
• R. Rachel: what are the insurance and liability issues?
• S. Metzler: involve NINA, letter will trigger OLCC review;
• N. Johnson: cite our concern of safety;
• Motion 10.05D, K. Carlson: write a letter citing our concerns regarding the operation of this business, P. Heitman second;
• Motion 10.05D approved;
Treasurer’s Report
Health and Environment Committee Report
Public Safety Committee Report
Parks and Recreation Committee Report
• Couch Park:
• T. March:
• 2003 Couch Park Master Plan is unfunded;
• schematic design is being developed for playground reconfiguration:
• increased accessibility;
• fence to separate children from off-lease dog area
Transportation Committee Report
Planning Committee Report
• MLS Task Force:
• J. Bradley:
• budget gap of ~$15m;
• net-zero parking objective;
• war memorial status;
• K. Carlson: parking issue?
• S. Kelly: what is NWDA position?
• S. Pinger: TIF funding from a what district? None exists at the site
Staff Report
Announcements
Adjourn
• at 740p by President Juliet Hyams
Motions Summary:
MOTION 10.03 approve January minutes with corrections as discussed.
MOTION 10.05A approve letter incorporating comments from Transportation and Planning Committees(draft attached).
MOTION 10.05B approve $350 expenditure for website consultant.
MOTION 10.05C approve $250 expenditure for summer concert support.
MOTION 10.05D write a letter citing our concerns regarding the operation of Casa Diablo.
Voting Summary:
All motions were approved unanimously.
